The ShipNet Technical Management Solution gives users complete control over their ship management tasks, prioritising ease-of-use, maintenance, and scalabality. For Fleet Managers it provides a single view reporting performance across all areas of vessel performance in real time. This is based on a comprehensive shipboard package allowing the Chief Engineer or Master to link the management of core performance areas.
ShipNet Technical Management comprises eight core modules, covering Occurrences, Forms, Documents, Risks, Certificates, Planned Maintenance, Requisitions, and Crewing.
Occurrence Management
ShipNet's Occurrence Management Solution enables our customers to be 100% compliant with safety reporting, regulations and requirements.
The solution provides a workflow enabled event reporting mechanism, which efficiently allows for the capture, analysis,response, and fleet distribution of safety related incidents preventive and corrective actions.
The solution comprises on 4 specific Occurrence software elements; Occurrence Event, Directive Event, Workflow, and Lists and utilises the systems wide components; Links, Forms, Reports, Alerts and Filing Cabinet
Configuration allows the customer todefine each event, its workflow and behaviour, down to the availability ornaming of tabs, fields and access to any component. All configuration are 100% replicated, meaning that the shore has the ability to reconfigure the vesselbase solution remotely.
Forms Management
ShipNet Fleet's Forms Management solution offers a toolset allowing automation of the most complex company forms. The ingredients for this solution are:
- Use off the shelf Microsoft Office technology to automate company forms.
- Provides several mechanisms to automate forms, making it able to handle the most challenging forms.
- Utilizes ShipNet Fleet Replication Engine; only forms data is transmitted.
- Central Control of all forms assets. Manage forms and versions from shore, with controlled distribution of updates to the fleet.
- Reusable forms container user interface elements allowing forms to be organized in a variety of ways.
- Event Forms allows forms to be imbedded into applications, as well as the Form Containers.
- Reconstitute forms on ship and shore, allowing collaboration and access to forms information.
Document Management
ShipNet Fleet’s document control application allows clients to organise and manage their documents, including company manuals and related documentation. It organises this information into a set of electronic manuals. These manuals can be managed from the shore, and our system replication will provide read-only copies to the vessels.
Each electronic manual is made up of one or more chapters (or procedures), such as Sampling and Measurement. Manual maintenance is done by periodically updating those chapters.
Chapters may be signed-out for updating, edited in Word, re-compiled and then signed back into the database.
The system tracks revisions with version numbers and dates. Earlier versions are automatically stored in the database and may be viewed at any time.
Documents are managed within the system, designed to allow designated shore personnel to review and edit the controlled documents as needed.
The Responsibilities screen is used to track individual compliance with regard to reading and acknowledging controlled documents.
Documents can be linked to users as a task rather than as a responsibility, providing documents that are of interest to the users but not required reading.
Risk Assessment
The Risk Assessment functionality in Shipnet is based on the Safe Job Analysis (SJA) techniques used by BP Norge and the Norwegian Oil Industry Association (OLF), seeing it as "a systematic and stepwise review of all risk factors prior to a given work activity or operation, so that steps can be taken to eliminate or control the identified risk factors during preparation and execution of the work activity or operation."
The term risk factor includes all aspects that directly or indirectly may influence the risk of loss or damage to personnel, the environment or financial assets.
The performance of a Safe Job Analysis is based on the following stepwise method:
- Break down the work into basic steps allowing each step and the sequence of the work to be understood by the involved personnel
- Identify the risk factors and hazards of each step
- Evaluate the likelihood and severity of the consequences, i.e. the risk in each step
- Identify measures that eliminate or control the hazards
- Evaluate and accept the remaining risk
- Involve the personnel who are part of or influenced by the work in the SJA so that communication and information sharing is facilitated
- Involve safety delegates and personnel with relevant skills in the analysis
- Take previous experience into consideration
- Document the results of the SJA, including identified measures, person responsible for measures and participation in the analysis
- Review of the SJA when new personnel, who did not participate in the initial SJA, are involved in the work
Planned Maintenance
The ShipNet Planned Maintenance System provides an organized approach to recording and reviewing shipboard equipment, inventory, and maintenance related data, and for sharing that informaton between ship and shore.
At its core lies an Equipment module, which tracks individual pieces of equipment, spares, work procedures, and histories, providing you with all the tools necessary for managing the maintenance of your vessel. This is supplemented with a capability to handle spare part adjustments and requisitions.
The inventory portion of the system is also tied to a purchasing component, which in turn is integrated with the ShipNet Finance and Accounting package. Requisitions made onboard the vessel are sent to the shore, and purchasing information is automatically passed to ShipNet Procurement for tracking accounting related information.
Throughout the Planned Maintenance System draws on a common database, and updates made aboard the vessel are replicated onto the shore system, giving full management oversight of fleet wide maintenance status. This centralised database allows for a standardised approach to maintenance management, and recoding maintenance information here is an essential element in addressing class and regulatory compliance issues.
Requistions
ShipNet's Requisitioning system allows shipboard personnel to quickly and easily raise requisitions for spare parts or services and pass them to the shore based purchasing department.
Users can pick from a set of inventory items that reflect the equipment deployed aboard the ship, and organised in a heirarchy, making it easy to find the required part. It is also possible to generate requisitions for non-inventory parts and services and associate them with the relevant shipboard department and account.
Requisitions flow into your procurement system, allowing you to centrally control relationship with suppliers and manage expenditure.
Crewing and Ship Crew Management
Having access to quality seafarers is increasingly challenging for all ship operators. ShipNet's Crewing module allows you to have a clear view of your crew data and history and manage their assignments. With crew details, experience, and certificates all stored in the system it enables you to ensure that your vessel is appropriately manned and demonstrate this to potential customers - a critical factor in winning business.
On board crew sign on and off, time sheets, evaluations and promotions, training management, and disciplinary logs are all supported, as is integration with the Master Cash Account, allowing you to handle payroll, salary advances, and ongoing expenses aboard the vessel.
- Complete array of crew member information
- System informs vessel regarding crew details and assignments
- Track crew changes
- Track crew sailing time, training, and leave days
- Monitor master cash account
- Generate custom reports for Crew Lists and Port State Requirments.