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How to achieve TMSA 3 Compliance for Elements 7, 8, and 9

In this third installment in our series TMSA 3 Compliance articles, we review elements 7, 8, and 9.

Previously, we reviewed achieving compliance for elements 4, 5, and 6 through using the ShipNetONE Safety Management & Planned Maintenance Systems.

In this article we focus on the following elements:

  1. Management of change
  2. Incident reporting, investigation, and analysis
  3. Safety management

So, let’s take a close look at each element:

Achieving TMSA 3 Compliance for Element 7 – Management of change

Element 7 documents the “management of change” within your maritime business and it’s fleet of vessels. To emphasize, this element focuses on the risk that can be brought on by any change.

The technical changes you make on your vessels require a detailed history to be provided to crew members so that they can operate and maintain the vessel safely. Therefore, you must continually review all changes to measure the impact on operational and procedural tasks. Furthermore, you must provide training to your staff caring out the technical work and conduct the necessary risk assessments.

How can ShipNet help with TMSA 3 Compliance for Element 7?

Management of Change Templates

Management of Change Templates TMSA 3

To achieve compliance for Element 7, your staff needs to request changes and customize them to specific requirements. Ultimately, they need to be in line with company document policies. For this very reason, the Technical XE solution makes use of standardized “Management of Change” templates, allowing your staff to:

  • Request Changes.
  • Customize requirements in line with the company’s document policies.
  • Track permanent or temporary changes.
  • Track classification categories for changes.
  • Perform risk assessments, measure the impact, and follow the necessary pre-configured approval processes.

Progress

TMSA 3 element 7 management of change progress

As part of the “Management of Change,” you need to review all submitted change requests and their status effectively. To clarify, you need a solution that provides real-time monitoring of change requests and their status. With this in mind, our solution gives your staff the visibility of providing insights into pending requests by classification or by process stage.

Risk Management

TMSA 3 Element 7 Management of Change Risk Assessment

Assessing the risks that are brought on by a change request requires an integrated Risk Assessment solution. For this reason, our Risk Assessment module enables you to control all risks that are linked to a change request.

Achieving TMSA 3 Compliance for Element 8 – Incident reporting, investigation, and analysis

The principal aim of element 8 is accident prevention through conducting incident reporting, investigation, and analysis. That is to say, maritime organizations are required to implement procedures so that lessons learned from incidents can be communicated effectively (in the form of training & support) across a fleet, departments, and crew members to avoid future reoccurrences.

How can ShipNet help with TMSA 3 Compliance for Element 8?

Reporting:

To perform effective incident reporting, your staff needs to report misses, incidents, and accidents easily. In effect, our Safety Management solution encourages all vessel personnel to file reports using the simple to complete occurrence forms. Additionally, your staff can share and circulate best practices as fleet circulars. Another key point is that these circulars can be based on the findings and conclusions drawn from occurrence reports filed in the Safety & Document System.

Investigation:

TMSA 3 Element 8 Incident reporting investigation analysis

Once an incident is reported, your safety teams need to conduct a thorough investigation to determine the root cause. The Safety XE Solution allows your teams to investigate incidents while using Analysis Technique© to determine the exact root cause(s).

Additionally, you can create necessary checklists to ensure your investigators considers the use of all available information such as:

  • D&A testing
  • Review of work and rest hours
  • Witness statements
  • Photographic evidence / CCTV
  • VDR and ECDIS data
  • Evidence from Vessel Traffic services
  • Review of relevant records and forms

Measure:

The final aspect of achieving compliance for element 8 is your safety teams’ need to analyze incidents and their investigations to improve your safety culture. In this case, our Safety Management System allows your teams to analyze incidents, their causes, and the drawn conclusions to take the necessary steps to improve.

Using real-time (built-in) dashboards, your safety teams can actively measure and improve the overall safety culture onboard your fleet. Notably, you can set Safety KPI targets (such as 0 spills or 0 LTIs, for example) to support management policies in the document management system.

Achieving TMSA 3 Compliance for Element 9 – Safety Management

Element 9 focuses on a vital issue at the heart of TMSA: Safety Management. That is to say, core TMSA 3 principles efficiently implement ISM Code standards and encourage maritime organizations to adopt a proactive safety culture across its vessels and departments.

To effectively manage and monitor deployed safety management solutions requires working-practice shore-based managers to undertake regular document reviews onboard with risk assessments being overseen by technical representatives and communicated across the fleet to promote a positive safety culture.

How can ShipNet help with TMSA 3 Compliance for Element 9?

Risk Assessments:

Developing a proactive safety culture both onboard and ashore is paramount to achieving compliance with element 9. Moreover, risk management is an integral part of safety management onboard vessels and ashore. Thus, the integrated Risk Assessment solution within our Safety Management System supports your teams in managing risks and developing your business’s safety culture. Additionally, your safety management teams can:

  • Gain access to Risk Assessment templates available for most routine tasks within the system with periodic reviews, suspension for review, and expiry.
  • Promote proactive way of thinking, encompassing continuous improvement, rather than just regulatory compliance
  • Link permits to planned maintenance tasks or general work onboard along with checklists and risk assessments to bring risk levels down to as low as reasonably practical

That completes our review of how you can achieve TMSA 3 Compliance for elements 7, 8, and 9 using the ShipNetONE Technical XE & Safety XE Solutions.

In the next and final installment in this series of articles, we will look at the final four elements, which cover environmental and energy management, emergency preparedness and contingency planning, measurement, analysis, and improvement and maritime security, so stay connected.

To Learn More about TMSA 3 Download the TMSA 3 Document

achieving TMSA 3 compliance with ShipNet

For more information on supporting continual improvement with TMSA 3 Compliance and ShipNetONE please download our document below or contact Basujit.Chakravarty@shipnet.no

Basujit Chakravarty