Achieving TMSA 3 Compliance with ShipNet – Part 3

TMSA 3 compliance part 3

In the second installment of how can ShipNet assist a tanker company with TMSA 3, we reviewed the 4th, 5th, and 6th elements and how to achieve compliance through the ShipNet Safety XE application and the Planned Maintenance module from the Technical XE application, covering vessel reliability and maintenance including critical equipment, navigational safety, and cargo operations.

In this third installment, we review the 7th, 8th, and 9th elements of TMSA 3 and how ShipNet can assist with them. The elements being:

  1. Management of change
  2. Incident reporting, investigation, and analysis
  3. Safety management

Let’s take a close look at each of them:

7th Element – Management of change

Management of Change

The 7th element documents the “management of change” within a maritime business and its fleet of vessels, where the possibility of additional risk can be brought on by any change.

Technical changes of a vessel require a detailed history to be provided to crew members so that they can operate and maintain the vessel safely. A review of the changes must always be undertaken to measure the impact on operational and procedural tasks and which areas of a maritime business are affected the most so that training is provided, and necessary risk assessments are conducted.

How can ShipNet help with the 7th Element of TMSA 3?

The ShipNet Planned Maintenance module contains standard Management of Change templates, allowing any individual within the organization to request a change as well as being customizable to further customer specific requirements as per procedures from a company’s document policies.

Our solution provides real-time monitoring of change requests & their status in the organization. Visibility provides insight into pending requests by classification or by process stages

Ensure all risks are controlled and the impact of their assessments are measured by using the integrated Risk Assessment solution (linked to the management of change), along with the necessary approval process flows which are all set up within the solution.

8th Element – Incident reporting, investigation, and analysis

Incident reporting, investigation, and analysis

The principal aim of the 7th element is accident prevention through conducting incident reporting, investigation, and analysis. Maritime organizations are required to implement procedures so that lessons learned from incidents can be communicated effectively (in the form of training & support) across a fleet, departments, and crew members to avoid future reoccurrence.

How can ShipNet help with the 8th Element of TMSA 3?

Reporting:

Through the integrated ShipNet application, setup easy reporting procedures covering near misses, incidents, and accidents, encouraging all vessel personnel to file reports using the simple to fill occurrence user interfaces. Additionally, share and circulate best practices as fleet circulars based on the findings and conclusions drawn from occurrence reports within the integrated Safety & Document System.

Investigation:

Perform a thorough incident investigation. The platform also supports the System Cause

Analysis Technique© to assist investigators and reach the exact root cause(s).

Create necessary checklists to ensure the investigator considers the use of all available information such as:

  • D&A testing
  • Review of work and rest hours
  • Witness statements
  • Photographic evidence / CCTV
  • VDR and ECDIS data
  • Evidence from Vessel Traffic services
  • Review of relevant records and forms

Measure:

Measure and improve with real-time dashboards built into the platform for analyzing the causes and conclusions from incidents to take the necessary action.

Set KPI targets such as 0 spills, 0 LTIs to support management policies in the document system. Real-time measurement against targets for improvement and to enhance onboard safety.

9th Element – Safety Management

Safety Management

The 8th element focuses on a vital issue at the heart of TMSA: Safety Management. Core TMSA principles efficiently implement ISM Code standards and encourage maritime organizations to adopt a proactive safety culture across its vessels and departments.

To effectively manage and monitor deployed safety management solutions, requires working-practice shore-based managers to undertake regular document reviews onboard with risk assessments being overseen by technical representatives and communicated across the fleet to promote a positive safety culture.

How can ShipNet help with the 9th Element of TMSA 3?

Risk Assessments:

Develop a proactive safety culture both onboard and ashore using the Risk Assessment solution in the integrated ShipNet One platform.

Risk management is an integral part of the shipboard and shoreside safety management within the ShipNet One platform.

  • Risk Assessment templates are available for most routine tasks with periodic reviews, suspension for review, and expiry.
  • Promote proactive ways of thinking, encompassing continuous improvement, rather than just regulatory compliance.
  • Link permits to planned maintenance tasks or general work onboard along with checklists and risk assessments to bring risk levels down to practical levels.

In the next and final installment in this series of articles reviewing all 13 key elements of TMSA 3 and how ShipNet can assist in compliance, we will look at the final four elements which cover environmental and energy management, emergency preparedness and contingency planning, measurement, analysis, and improvement and maritime security, so stay connected.

Watch our 'TMSA 3' Video

Download our 'TMSA 3' Document

For more information on supporting continual improvement with TMSA 3 and ShipNet One please download our document below or contact terje.kristiansen@shipnet.no

Sources:

http://www.kishpandi.com/download/pdf/lossprevention/KPI-LP-07-2012(Guidelines%20concerning%20Management%20ISM-TMSA%20Issues.pdf