[Capabilities - Maritime Finance]
Invoice Capture
Capability · Invoice Capture · Parent solutions: Financial
Automate invoice processing across procurement and accounting workflows.
Shipping companies receive invoices from hundreds of suppliers across their fleet. Each invoice must be checked, matched to purchase orders, approved and entered into accounting systems.
Shipnet Invoice Capture automates this process, extracting data directly from supplier invoices and integrating it into Shipnet’s financial workflows.
The result is faster processing, fewer manual errors and clearer visibility of fleet costs.
Simplify Maritime Invoice Processing
Invoices arrive in many formats: PDFs, scanned documents or email attachments. Traditionally, finance teams must manually extract and rekey the data before it can be processed.
Invoice Capture removes this repetitive work by automatically reading invoice data and routing it through Shipnet’s accounting and approval workflows.
Because it is built directly into the
Shipnet platform, invoices can be matched to procurement orders, transport bookings and accounting entries without requiring third-party integrations.
How Invoice Capture Works
[Receive]
Invoices are submitted via email or uploaded directly into the system.
[Extract]
AI-powered extraction reads key invoice data including supplier, currency, amounts and line items.
[validate]
Invoice data is automatically checked against purchase orders, supplier records and accounting parameters.
[Approve]
Invoices move through configurable approval workflows before being posted into Shipnet Financial.
[Receive]
Invoices are submitted via email or uploaded directly into the system.
[Extract]
AI-powered extraction reads key invoice data including supplier, currency, amounts and line items.
[Validate]
Invoice data is automatically checked against purchase orders, supplier records and accounting parameters.
[Approve]
Invoices move through configurable approval workflows before being posted into Shipnet Financial.
Built for Maritime Accounting
Shipnet Financial has supported maritime accounting for decades, handling the complex multi-company structures typical of shipping organisations.
Invoice Capture extends this environment by automating the front end of the accounting workflow.
Finance teams can process both:
- Purchase-order invoices linked to procurement workflows
- Non-PO invoices entered directly into accounting journals
All invoice data remains within the Shipnet ecosystem, ensuring accuracy, security and traceability across departments.
Reduce Manual Work Across Finance Teams
By automating invoice data extraction and approval workflows, Shipnet Invoice Capture helps organisations:
- eliminate manual invoice data entry
- reduce approval delays
- improve invoice accuracy
- simplify reconciliation with procurement orders
- increase visibility of operational spending
This allows finance teams to focus on analysis and financial management rather than administrative processing.
Part of the Shipnet Platform
Invoice Capture works alongside Shipnet’s procurement and accounting systems to provide a complete financial workflow.
- Procurement teams generate purchase orders and manage supplier activity.
- Invoice Capture automatically extracts and validates incoming invoices.
- Shipnet Financial processes the approved transactions within the accounting environment.
Together, these systems create a consistent financial record of fleet activity.
From Data to Insight
Because invoice data is captured directly within the Shipnet platform, it becomes part of the wider operational dataset used to understand fleet performance.
Financial and operational teams can analyse supplier spending, maintenance costs and voyage expenses using Shipnet’s analytics tools and Helix data platform.
Modernise Your Invoice Workflow
Shipnet Invoice Capture helps maritime finance teams move away from manual invoice processing towards automated, integrated financial workflows.
Request a demonstration to see how Shipnet can simplify invoice management across your fleet operations.
Clearer Route from Invoice to Payment
Reduce the manual steps between receiving an invoice and posting it to your accounts. Shipnet connects invoice data, purchase orders, approvals, and financial records in one controlled workflow.
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